{"id":15092,"date":"2017-02-27T12:03:25","date_gmt":"2017-02-27T11:03:25","guid":{"rendered":"https:\/\/byo-group.com\/?p=15092\/"},"modified":"2023-06-23T15:45:02","modified_gmt":"2023-06-23T13:45:02","slug":"the-duty-of-care-or-how-to-sanitize-the-procurement-and-supplier-relation-industries","status":"publish","type":"post","link":"https:\/\/byo-group.com\/en\/the-duty-of-care-or-how-to-sanitize-the-procurement-and-supplier-relation-industries\/","title":{"rendered":"The duty of care or how to sanitize the procurement and supplier relation industries"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">This image will remain in memories : the collapse of a building, the Rana Plaza, on April 4, 2013, <\/span><span style=\"font-weight: 400;\">accommodating several textile factories in Bangladesh. More than 4,000 people were trapped and 1,135 were found dead. In these garment factories, they were manufacturing clothing for international brands.<\/span><\/p>\n<h2><b><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-15096\" src=\"https:\/\/byo-group.com\/wp-content\/uploads\/2017\/02\/The-duty-of-care-for-the-ordering-companies-and-the-procurement-and-supplier-relation-industries-Group-BY.O-copie-1024x683.jpg\" alt=\"procurement and supplier relation industries\" width=\"551\" height=\"368\" \/>The passage of the Duty of Care Act, a complex but unavoidable process<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">This tragic event has been triggering awareness for the legislator and ordering companies of <strong><a href=\"https:\/\/byo-group.com\/en\/working-together-to-create-customer-supplier-value-a-strategic-challenge-facing-purchasers\/\">the procurement and supplier relation industries<\/a><\/strong>. In 2015, a draft law was tabled before the National Assembly, to enforce the large corporations to implement a duty of care plan that should be made public.<\/span><\/p>\n<p><b><i>\u201cGoal : to sanitize the Supply Chain and make the large corporations accountable for their choice in subcontractors and suppliers, thanks to prevention measures.\u201d<\/i><\/b><\/p>\n<p><span style=\"font-weight: 400;\">Since its introduction to the National Assembly on February 11, 2015, the draft law has been going back and forth several times from the National Assembly to the Senate, like a legislative marathon, as the scope and implementation of this future law are very hot topics.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Eventually, after more than three years of deliberation, the \u201cduty of care\u201d act for the multinationals, regarding respect for human and environment rights for their subcontractors, was definitively adopted on Tuesday, February 21, 2017.<\/span><\/p>\n<p>The arrangements are more limited in foreign law. The United-Kingdom adopted the <i>Modern Slavery Act <\/i>in 2015. This law provides for an obligation of transparency on the supply chain of a parent company, prohibiting the purchase of goods or services resorting to human trafficking.<\/p>\n<p><b>One thing is for sure, the more a company prevents the occurrence of risks, the more it is respected and legitimated.<\/b><span style=\"font-weight: 400;\"> The establishment of a duty of care plan is thus to its benefit, combining both an ethical and environmental requirement, but also by putting pressure on the legislators in the subcontracting countries.<\/span><\/p>\n<h2><img loading=\"lazy\" decoding=\"async\" class=\"alignleft wp-image-15097\" src=\"https:\/\/byo-group.com\/wp-content\/uploads\/2017\/02\/The-duty-of-care-for-the-ordering-companies-or-how-to-sanitize-the-procurement-and-supplier-relation-industries-1024x1024.jpeg\" alt=\"procurement and supplier relation industries\" width=\"427\" height=\"427\" \/><b>How should this duty of care plan be implemented in the procurement and supplier relation industries ?<\/b><\/h2>\n<blockquote><p><i><span style=\"font-weight: 400;\">\u201cThis plan has to identify the risks and prevent the serious violations to human rights, fundamental freedoms, health and security of people, as well as to environment.\u201d<\/span><\/i><\/p><\/blockquote>\n<p><span style=\"font-weight: 400;\">Are concerned the ordering companies with more than 5,000 employees in France (including their direct or indirect subsidiaries), or with more than 10,000 employees throughout the world (including their direct or indirect subsidiaries).<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whether it\u2019s about their own activities, or those of their subcontractors, as soon as a business relationship is established, they are responsible.<\/span><\/p>\n<p>This duty of care plan must contain the following elements:<\/p>\n<ol>\n<li><b>A risk mapping,<\/b><span style=\"font-weight: 400;\"> country by country, with the setting-up of a fact sheet, indicating the level of risk for the procurement and supplier relation industries<\/span><\/li>\n<li><b>Evaluation procedures of the situation of the subsidiaries<\/b><span style=\"font-weight: 400;\">, subcontractors or suppliers, as soon as a business relationship is established<\/span><\/li>\n<li><b>A list of the actions<\/b><span style=\"font-weight: 400;\"> implemented to prevent those risks<\/span><\/li>\n<li><b>Alert and reporting mechanisms<\/b><span style=\"font-weight: 400;\"> coordinated with the trade union organizations<\/span><\/li>\n<li><b>A follow-up of the measures<\/b><span style=\"font-weight: 400;\"> implemented to eliminate these risks<\/span><\/li>\n<\/ol>\n<p><b>Civil penalties are provided when the duty of care plan is not respected :<\/b><span style=\"font-weight: 400;\"> an association, an individual, or even a company can trigger a legal action. In the absence of agreement, and based on the seriousness of the infringement, a fine of 30 million euros, instead of 10 million initially planned, can be imposed. \u00a0<\/span><\/p>\n<h2><b><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-15099 alignleft\" src=\"https:\/\/byo-group.com\/wp-content\/uploads\/2017\/02\/The-duty-of-care-for-the-ordering-companies-and-a-think-tank-\u201cDuty-of-care\u201d-with-the-BY.O-Group-727x1024.png\" alt=\"procurement and supplier relation industries\" width=\"295\" height=\"416\" \/><\/b><\/h2>\n<h2><b>Hosting of a think tank \u201cDuty of care\u201d, with By.O Group and the law firm Bird &amp; Bird<\/b><\/h2>\n<p><span style=\"font-weight: 400;\">It\u2019s obvious that this growing awareness from the ordering companies is real, but it comes with many questions which remain unanswered.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The law should be applicable by 2018. Therefore, it is necessary to prepare ourselves.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At BY.O Group, we have been engaged in a reflection process for several months. Initiated and supervised by the Procurement Managers\u2019 Club of the CDAF (National Council of Procurement), <\/span><b>we<\/b> <b>co-host a think tank with <a href=\"https:\/\/www.twobirds.com\/fr\">the law firm Bird &amp; Bird,<\/a> on the measures to implement by the companies, to prevent such incidents from happening again.<\/b><\/p>\n<p><span style=\"font-weight: 400;\">Composed of the Procurement Managers of Air France, Covea, Lafarge, Sanofi, Total, Legrand, Malakoff Mederic, but also of the law directorates of Macif, Suez, SNCF, and Sonepar France, we met twice, in November 2016 and January 2017.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Through these roundtables, <\/span><b>we<\/b> <b>first listed a number of grey areas contained in the draft law :<\/b><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Can we protect ourselves in the contracts ?<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Can we delegate the risk mapping ?<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Which people are really concerned by this duty ?<\/span><span style=\"font-weight: 400;\"> The procurement department, the Risk Manager, the CSR, the RSE, the HR, or the legal expert ? <\/span><b><\/b><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Can the audit and control of the partner networks be outsourced <\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">What about the non-declared subcontractors ?<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">What\u2019s the liability in case of plan failure ? Obligation of means or obligation of result ?<\/span><\/li>\n<\/ol>\n<p><b>We also implemented an action plan <\/b><span style=\"font-weight: 400;\">with each of the roundtable participants, to make further headway in our reflection :<\/span><\/p>\n<ol>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Building a framework with the major information to collect for each company<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Mobilizing the professional associations<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Sharing the research already engaged on the ISO standard, to detect the duplications in the law<\/span><\/li>\n<li><span style=\"font-weight: 400;\"> \u00a0\u00a0\u00a0\u00a0\u00a0<\/span><span style=\"font-weight: 400;\">Working on a proposition for a common reference base<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">More than ever, we need to continue to take part in a durable and ethical vision on the long-term, not a deregulated one.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This image will remain in memories : the collapse of a building, the Rana Plaza, on April 4, 2013, accommodating several textile factories in Bangladesh. [&hellip;]<\/p>\n","protected":false},"author":3,"featured_media":15096,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[47],"tags":[75,76],"class_list":["post-15092","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-expertise","tag-duty-of-care","tag-the-procurement-and-supplier-relation-industries"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to sanitize the procurement and supplier relation industries<\/title>\n<meta name=\"description\" content=\"The duty of care for the ordering companies or how to sanitize the procurement and supplier relation industries : a complex but unavoidable process.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link 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